📊 Captured Information:

• Contact Details: Full name, email, phone number
• Preferences: Contact preference (WhatsApp, Phone, Email)
• Role & Interest: Lead role (Tenant/Buyer) and interest type (BUY/RENT)
• Property Requirements: Type, bedrooms, budget range
• Location: Preferred location/area
• Timeline: When they're looking to move/buy
• Message: Additional requirements and notes
• Timestamp: When the enquiry was received

📋 Attendance Overview Table Columns:

• #: Sequential numbering
• Employee Role: Agent Manager, Staff, Consultant, Agent
• Name: Employee name (e.g., Manager He, staff employee, First User)
• Status: Green "Active" badge indicating employment status
• Last Absent: Most recent absence date (e.g., 23-Dec-2025)
• Leaves Summary: Unknown/Total leave count or "No leaves recorded"
• Actions: "View Calendar" (blue outline) and "Edit Today" (orange filled) buttons

📅 Calendar View Features:

• Employee Selector: Dropdown to choose specific employee
• Month & Year: Separate dropdowns for period selection
• Apply Button: Load selected employee's attendance
• Visual Indicators: Green dot (Present), Red dot (Absent), "No record" text
• Summary Stats: Present/Working ratio and attendance percentage
• Recent Absences: List of recent absent dates with red badges
• Navigation: "Back to Attendance" yellow button

✏️ Edit Attendance Form Fields:

• Date Selection: Date picker with "Go" button and day display
• Bulk Actions: "Mark all Present" and "Mark all Absent" buttons
• Employee Role: Displays role (Agent Manager, Staff, etc.)
• Name: Employee name for each row
• Status Toggle: Green "Present" or Red "Absent" buttons
• Leave Type: Dropdown (visible when Absent selected)
• Half Day As: Option for half-day marking
• Reason: Text field for absence explanation
• Save/Cancel: "Save Attendance" (blue) and "Back to Attendance" (yellow)

Sample Attendance Data:

📈 Attendance Tracking Benefits:

• Time Efficiency: Quick bulk marking saves time for daily attendance
• Visual Overview: Calendar view provides instant monthly attendance snapshot
• Leave Integration: Link absences to leave types for accurate tracking
• Historical Data: Track last absent dates and recent absence patterns
• Reporting Ready: Attendance percentage and summaries for payroll
• Flexibility: Mark attendance for any date, not just today
• Detailed Tracking: Half-day options and reason fields for clarity

📅 Sample Vacation Request Workflow:

✅ Admin Action Options:

• Approve: Accept vacation request, update status to APPROVED, send confirmation email to employee
• Reject: Decline request, requires Decision Note explaining reason, sends rejection notification
• Decision Note: Optional for approvals, mandatory for rejections, stored in audit trail
• Status Updates: Automatic status change upon action submission with timestamp
• Email Notifications: Automated emails sent to employees with decision details
• Audit Trail: Complete history of all actions, notes, and status changes maintained

📊 Payroll Dashboard Elements:

• Summary Cards: Payruns count (3), Total Gross (CHF 63'000.00), Paid (CHF 55'000.00), Outstanding (CHF 0.00)
• Status Breakdown: Draft: 0, Approved: 0, Partial: 0, Paid: 3
• Period Types: Monthly (active), Yearly, Custom Period tabs
• Quick Actions: Prev/Next month navigation, "This Month", "Bulk Payment", "Create Payrun"
• Filters: Month date picker, Employee dropdown (All Employees), Status dropdown (All)
• Search: Text search by name/email with "Apply" and "Reset" buttons
• Results Control: Per page selector (15, 25, 50, 100 results)

📋 Payruns Table Columns:

• Employee: Name and email (e.g., "consultant employee - cons@gmail.com")
• Period: Date range with pay date (e.g., "2025-12-01 - 2025-12-31, Pay date: 2025-12-31")
• Reference: Unique payrun code (e.g., "PR-202512-8GVXHNQU")
• Gross: Total gross salary (e.g., "CHF 3'000.00")
• Net: Net salary after deductions (e.g., "CHF 3'000.00")
• Paid: Amount paid (e.g., "CHF 3'000.00")
• Balance: Outstanding balance (e.g., "CHF 0.00")
• Status: Green "Paid" badge
• Actions: "View" button (blue outline) to see details

📄 Detailed Payrun Information:

• Employee Details: Name with email below
• Status Badge: Green "Paid" indicator
• Period Dates: Start date, End date, Pay date
• Reference Code: Unique identifier (PR-202512-8GVXHNQU format)
• Salary Type: Fixed or Hourly
• Currency: CHF (Swiss Franc)
• Approval Info: Approved At timestamp (DD.MM.YYYY HH:MM), Approved By admin name

💰 Payrun Items Breakdown:

• Type Column: Green "Earning" badge for salary components
• Label: Description (e.g., "Base Salary", "Overtime", "Bonus")
• Amount: Value in CHF
• Total Earnings: Sum of all earning items
• Total Deductions: Sum of all deduction items (tax, insurance, etc.)
• Gross Pay: Total Earnings calculation
• Net Pay: Gross Pay minus Total Deductions

💳 Payment Summary & History:

• Net Amount: Final payable amount (CHF 3'000.00)
• Total Paid: Amount already disbursed (CHF 3'000.00)
• Balance Due: Remaining amount (CHF 0.00 in green if fully paid)
• Payment History: List of payments with count (e.g., "1 payment(s)")
• Payment Date: Transaction date (e.g., "23.12.2025")
• Payment Amount: Amount paid (CHF 3'000.00)
• Payment Method: Bank_transfer, Cash, Check, etc.
• Status Badge: Green "Completion" badge for successful payments

Sample Payroll Data:

💡 Payroll System Benefits:

• Centralized Management: All payruns in one dashboard with filtering
• Automatic Calculations: System computes gross, net, and deductions automatically
• Payment Tracking: Complete history of all payments with methods and dates
• Status Management: Track Draft, Approved, Partial, and Paid statuses
• Approval Workflow: Record who approved and when for audit trails
• Multi-currency Support: CHF and other currencies as needed
• Bulk Processing: Handle multiple payrun payments efficiently
• Detailed Breakdown: View earnings, deductions, and payment details
• Balance Tracking: Monitor outstanding amounts at a glance

📊 Salary Table Columns:

• Employee: Name with role and email (e.g., "First User - Role: Agent • agent@primova.com")
• Salary Type: Color-coded badges - "Not configured" (Yellow), "Fixed Salary (Monatslohn)" (Blue), "Hourly Rate (Stundenlohn)" (Teal)
• Rate: Salary rate in CHF currency (e.g., "—", "3,000.00 CHF/month", "0.00 CHF/hour")
• Today Hours: Hours worked today (e.g., "0.00")
• Today Salary: Calculated salary for today (e.g., "0.00", "3,000.00")
• Week Hours: Total hours worked this week (e.g., "0.00")
• Week Salary: Calculated salary for the week (e.g., "0.00", "3,000.00")
• Month Hours: Total hours worked this month (e.g., "0.00")
• Month Salary: Calculated salary for the month (e.g., "0.00", "3,000.00", "50,000.00")
• Action: "View Details" button (blue outline) for individual breakdown

💼 Salary Types Explained:

• Not configured: Employee salary structure not yet set up (Yellow badge)
• Fixed Salary (Monatslohn): Monthly fixed rate regardless of hours worked (Blue badge)
• Hourly Rate (Stundenlohn): Calculated based on hours worked × hourly rate (Teal badge)

Sample Salary Records:

💡 Integration & Benefits:

• Attendance Integration: Hours automatically pulled from attendance records
• Real-time Calculations: Salary computed instantly based on logged hours
• Multi-period View: Compare daily, weekly, and monthly earnings at once
• Payroll Ready: Export data directly for payroll processing
• Transparency: Employees can view their salary calculations
• Flexible Rates: Support different compensation structures (fixed vs hourly)
• Accurate Totals: Automatic aggregation prevents calculation errors
• Currency Support: CHF (Swiss Franc) with proper formatting

📊 Table Columns:

• #: Sequential numbering for easy reference
• Date: Full holiday date in YYYY-MM-DD format
• Occasion: Holiday name or event title (e.g., Christmas, New Year)
• Day: Day of the week (Monday, Tuesday, Wednesday, etc.)
• Actions: Edit (blue button) and Delete (red button)

Sample Holiday Calendar:

🎉 Common Holiday Types:

• Public Holidays: Christmas, New Year's Day, Easter, National Day
• Religious Holidays: Good Friday, Easter Monday, Ascension Day, Pentecost
• National Celebrations: Independence Day, Constitution Day, Founding Day
• Company Events: Founder's Day, Company Anniversary, Team Building Day
• Seasonal Breaks: Winter Break, Summer Shutdown, End of Year Closure
• Canton-Specific: Canton holidays and regional celebrations (Switzerland)

📊 Awards List Table Columns:

• #: Sequential numbering for easy reference
• Employee: Employee name with code (e.g., "staff employee - Code: Staff")
• Award: Award title/name (e.g., "oscar", "Employee of the Month")
• Gift: Gift description or "—" if none specified
• Cash Prize: Monetary reward amount (e.g., "150", "500")
• Month: Recognition month (e.g., "December")
• Year: Recognition year (e.g., "2025")
• Actions: Edit (blue outline) and Delete (red filled) buttons

📝 Create Award Form Fields:

• Employee: Dropdown selector with "Select employee" placeholder
• Award Name: Text field with placeholder "e.g. Agent of the Month"
• Gift (optional): Text field with placeholder "e.g. Dinner voucher"
• Cash Prize (optional): Number field with placeholder "e.g. 150"
• For Month: Month dropdown (January through December)
• For Year: Year dropdown selector (e.g., 2025, 2026)
• Action Buttons: "Cancel" (yellow outline) and "Save Award" (blue filled)

Sample Awards:

🏅 Award Types & Ideas:

• Monthly Recognition: Employee of the Month, Top Performer, Best Attendance
• Quarterly Awards: Quarter Star, Sales Champion, Service Excellence
• Annual Recognition: Employee of the Year, Lifetime Achievement, Innovation Award
• Performance Based: Top Sales, Best Customer Service, Project Excellence
• Behavioral Awards: Team Player, Leadership Award, Most Helpful
• Milestone Awards: Years of Service (5/10/15/20 years), Retirement Recognition
• Special Recognition: Going Above and Beyond, Problem Solver, Safety Award

Sample Notices:

📊 Task Creation Fields:

• Task Title: Clear, concise name for the task (e.g., "Call 1oo Clients")
• Priority: High, Medium, or Low priority selection
• Description: Optional detailed instructions or notes
• Due Date: Date picker for deadline setting (format: MM/DD/YYYY)
• Add Task Button: Submit and create the task assignment

Sample Tasks:

👥 Employee Overview:

consultant employee — (Employee) ID: 39 | Email: cons@gmail.com | Status: Active | Tasks: 1

First User — (Employee) ID: 36 | Email: agent@gmail.com | Status: Active | Tasks: 0

Manager He — (Employee) ID: 38 | Email: manager@primova.com | Status: Active | Tasks: 0

staff employee — (Employee) ID: 37 | Email: staff@gmail.com | Status: Active | Tasks: 1

📋 Event Types & Usage:

• Appointments: Doctor visits, client meetings, consultations
• Personal Events: Birthday parties, anniversaries, celebrations
• Business Meetings: Team meetings, presentations, conferences
• Reminders: Important deadlines, follow-ups, tasks
• Schedules: Recurring activities, shifts, regular commitments

Sample Calendar Events:

💡 Use Cases:

• Account Management: Questions about login, password reset, profile settings
• Billing & Payments: Payment methods, invoices, refunds, subscription queries
• Technical Support: Troubleshooting, feature usage, integration help
• General Information: Company info, service details, getting started guides
• Policies: Terms, privacy, data handling, compliance information

📧 Sample SMTP Configuration:

🔐 Security Best Practices:

• Use TLS Encryption: Always select TLS (Port 587) for secure email transmission
• SSL Peer Verification: Keep "Verify SSL Peer" checked to validate server certificates
• Avoid Self-Signed Certificates: Only use "Allow Self Signed" in development/testing environments
• Strong Passwords: Use complex passwords for SMTP account authentication
• Dedicated Email: Use dedicated email account for system emails (e.g., noreply@primova.com)
• Regular Testing: Periodically send test emails to ensure configuration remains functional
• Monitor Failures: Check system logs if emails fail to send
• Timeout Settings: 30-second timeout is standard; adjust if experiencing connection issues

📮 Common SMTP Providers & Ports:

✉️ System Email Usage:

• Employee Notifications: New account creation, password resets, profile updates
• HR Alerts: Leave request approvals/rejections, attendance reminders, payroll notifications
• Task Assignments: Task creation, deadline reminders, task completion notifications
• Vacation Requests: Approval/rejection notifications to employees
• Awards Recognition: Award announcement emails to recipients
• Noticeboard Updates: Company announcement notifications
• Property Alerts: New listing notifications, enquiry responses
• Customer Enquiries: Auto-responses to customer submissions
• System Alerts: Security notifications, login alerts, error reports

📋 Sample Admin Login Logs:

🔒 Security & Monitoring Features:

• IP Address Tracking: Monitor access from different locations - public IPs, internal networks, localhost
• Event Type Badges: Quick visual identification - green for successful logins, orange for logouts
• User Agent Detection: Full browser and OS information for device fingerprinting
• Timestamp Precision: Exact date and time down to seconds for accurate audit trails
• Filter Capabilities: Advanced filtering by user, event type, and date range for focused analysis
• Chronological Display: Most recent activities shown first for quick security overview
• Session Monitoring: Track complete login/logout cycles for session duration analysis
• Multiple Sessions: View concurrent logins from same admin across different devices/locations
• Network Detection: Identify internal (192.168.x.x), localhost (127.0.0.1), and external access
• Audit Compliance: Complete login history maintained for security audits and investigations
• Anomaly Detection: Identify unusual patterns like rapid login/logout or unfamiliar IP addresses

🔍 IP Address Analysis:

• Public IP (100.127.4.249): External network access, likely remote or office connection
• Internal Network (192.168.0.111, 192.168.0.112): Local network access within company infrastructure
• Localhost (127.0.0.1): Direct server access or local development environment
• Location Tracking: Different IPs indicate admin accessing from multiple locations
• Security Alerts: Sudden IP changes may indicate account compromise or VPN usage

📋 Sample User Login Logs:

👥 User Role Monitoring:

• Agent Role (Cyan Badge): Real estate agents accessing property listings and client data
• Staff Role (Cyan Badge): Administrative staff managing office operations and support
• Consultant Role (Cyan Badge): External consultants with limited access permissions
• Role-Based Filtering: Quickly identify activity patterns by specific user types
• Multi-Role Tracking: Monitor all employee types from single interface
• Access Control: Verify users only access during authorized times and locations

🔒 Security & Compliance Features:

• IP Address Monitoring: Track public IPs (100.127.x.x) and internal networks (192.168.0.x)
• Role-Based Access: Monitor different employee types with role badges for quick identification
• Event Type Tracking: Visual badges (green Login, orange Logout) for quick pattern recognition
• User Agent Detection: Full browser and OS information for device tracking
• Timestamp Precision: Exact date and time for accurate audit trails and session tracking
• Multi-User Filtering: Advanced filtering by user, role, event, and date for focused analysis
• Chronological Display: Most recent activities first for quick security overview
• Session Lifecycle: Complete login/logout tracking for session duration analysis
• Network Analysis: Identify internal vs external access patterns
• Workforce Monitoring: Track employee working hours and access patterns
• Compliance Audit: Complete login history for regulatory compliance and investigations
• Anomaly Detection: Identify unusual patterns like after-hours access or location changes

🔍 Sample Usage Scenarios:

• Track Agent Activity: Filter by Role "Agent" to monitor all agent logins and working hours
• Monitor Specific User: Select employee from User dropdown to view their complete login history
• Security Investigation: Filter by unusual IP addresses to identify potential security issues
• Attendance Verification: Match login times with expected work schedules
• Remote Access Review: Check IP addresses to verify authorized remote work locations
• Session Duration: Compare Login and Logout timestamps to calculate work hours
• Multi-Device Access: Identify users accessing from multiple IPs or devices
• After-Hours Monitoring: Filter by date/time to check for unauthorized after-hours access

Sample Log Entries: